AANE Privacy Policy

Who we are

Our website address is: aane.org

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

This Privacy Policy applies only to AANE’s online information-gathering and sharing practices occurring on the Website, and does not apply to any data collected through any of our products and services that we may provide, nor to information collected offline. Please read this Privacy Policy carefully to understand our policies and practices regarding your information and how we will treat it. By accessing the Website you agree to the terms of this Privacy Policy. If you do not agree to the terms of this Privacy Policy, please do not visit or use any of the links on this Website.

Personal data that we process

The following table explains the types of data we collect and the legal basis, under current data protection legislation, on which this data is processed.

Register of Systems

PurposeData (key elements)Basis
Enquiring about our organization and its workName, email, phone, messageLegitimate interests – it is necessary for us to read and store your message so that we can respond in the way that you would expect
Subscribing to email updates about our workName, emailConsent – you have given your active consent
Signing up for programs/services or eventsName, email, phone, address, and biographical or mission-affiliation information when appropriateLegitimate interests – it is necessary for us to read and store your registration so that we can respond in the way you would expect and sign you up for the appropriate program/service
Making a donationName, email, address, payment informationLegitimate interests – this information is necessary for us to fulfill your intention of donating money and your expectation of receiving a confirmation message
Signing up as a contributing memberName, email, address, payment information, biographical or mission-affiliation information when appropriateContract – by paying your membership fees you have entered into a contractual relationship with us as set out in the membership terms and conditions
Website functionalityWebsite activity collected through cookiesLegitimate interests – It is necessary for us to store a small amount of information, usually through cookes, to deliver functionality that you would expect

How we use your data

We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the table at the top of this policy. For example, we may use your personal information to:

  • Reply to enquiries you send to us;
  • Handle donations or other transactions that you initiate;
  • Process payment for programs and services.
  • Determine suitability for programs and services 
  • Where you have specifically agreed to this, send you marketing communications by email relating to our work which we think may be of interest to you;
  • Administer services you request;
  • Update our website to make it more useful.

When we share your data

We will only pass your data to third parties in the following circumstances:

  • You have provided your explicit consent for us to pass data to a named third party;
  • We are using a third party purely for the purposes of processing data on our behalf and we have in place a data processing agreement with that third party that fulfils our legal obligations in relation to the use of third party data processors; or
  • We are required by law to share your data.

How long we keep your data

We take the principles of data minimization and removal seriously and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required.

Rights you have over your data

You have  a range of rights over your data, which include the following:

  • Where data processing is based on consent, you may revoke this consent at any time and we will make it as easy as possible for you to do this (for example by putting ‘unsubscribe’ links at the bottom of all our marketing emails).
  • You have the right to ask for rectification and/or deletion of your information.
  • You have the right of access to your information
  • You have the right to lodge a complaint with the Federal Trade Commission (FTC) you feel your rights have been infringed.

If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please contact us at [email protected]. If you would like to update your information and contact preferences, please click here.

Please note that relying on some of these rights, such as the right to deleting your data, will make it impossible for us to continue to deliver some services to you. However, where possible we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible. 

Please note that we may need to retain certain information for record keeping purposes.

Cookies and tracking

A cookie is a small file of letters and numbers that is downloaded onto your computer when you visit a website. Cookies are used by many websites and can do a number of things, (e.g. remembering your preferences and counting the number of people looking at a website).

Where cookies are used to collect personal data, we list these purposes in the table above along with other personal data that we collect. However, we also use some cookies that do not collect personal information but that do help us collect anonymous information about how people use our website. We use Google Analytics for this purpose. Google Analytics generates statistical and other information about website usage by means of cookies, which are stored on users’ computers. The information collected by Google Analytics about usage of our website is not personally identifiable. The data is collected anonymously, stored by Google and used by us to create reports about website usage. Google’s privacy policy is available at www.google.com/privacypolicy.html.

Use of the website from outside the United States

We do not represent or warrant that the Website, or any part thereof, is appropriate or available for use in any particular geographic location. If you choose to access our Website, you do so on your own initiative and at your own risk, and are responsible for complying with all local laws, rules, and regulations applicable in your jurisdiction. Please note that the Website is hosted in the United States and is governed by United States law. If you are visiting the Website from outside the United States, please be aware that your information will be transferred to, stored and processed in the United States where our servers are located and our central database is operated. The data protection and other laws of the United States and other countries might not be as comprehensive as those in your country. By using the Website, you consent to your information being transferred to our facilities and to the facilities of those third parties with whom we share it as described in the privacy policy.

Privacy Policy Last Updated: 5/14/2020